How should you request your reimbursement?

The Environmental Support Center tries to send your organization its committed subsidy as quickly as possible.  In order for us to do this, we need you to complete the following information and send it to us in one package:

1.  Fill out and submit the Reimbursement Request form.
2. Training Evaluation forms (one per participant-- refer to your commitment letter and enclosures for the correct version for your category of assistance) can be found on our Applications and Forms page.
3. Any expense documentation, i.e.  invoices, cancelled checks, and/or credit card receipts and statements for the amounts that you have listed.  If you send credit card documents, make sure to block out the actual credit card account numbers to prevent fraud.  Transaction registers, estimates, and listings of expenditures will not be considered documentation of expenses.

Please contact Teaira Buchanan if you have any questions, 202-331-9700.

How much will ESC pay?

ESC will reimburse up to 80% of the cost of your training/consultation or the approved subsidy amount, whichever is less.  Check your commitment letter to find the amount of the subsidy that ESC awarded your organization.

What will ESC cover?

ESC will pay towards the direct cost of the training or consultation.  These costs should be the same costs that were detailed in your application, including the expenses for the trainer/consultant, travel for participants and trainer, meals and lodging, postage and printing.

What will ESC not cover?

ESC will not pay for staff time, equipment, entertainment, alcoholic beverages, personal items or overhead, such as rent, utilities, etc.

Are in-kind contributions accepted?

ESC may consider certain “in-kind contributions” towards your training as part of your total expenses and payments.  For example, if a staff or board member has the trainer stay in their home in lieu of a hotel, the organization could consider a comparable hotel rate as an in-kind contribution to the training.  The comparable hotel rate would be listed as an expense, but would also be listed as income for the training. If you want these contributions to be considered, please speak with the appropriate ESC program manager before the event to determine what might qualify.  ESC does not consider a reduction of consulting fees as “in-kind contributions.”

Note: ESC is not responsible to the consultant or trainer for payment of services.  If an organization does meet its obligation to pay a provider for services, it will not be eligible for further ESC assistance until that obligation is met.

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